Benefits

2019-20 ACPE Sponsorship Benefits

If your company requires a statement of work (SOW), prospectus, terms of service and/or a detailed description of what's included in an annual ACPE sponsorship as well as costs, this is the page you would print. 

Sponsorships are annual agreements
  • ACPE sponsorships is an annual agreement starting on December 1 and ending on December 1 no matter when you have signed up.
  • Sponsorship is your entree to be a part of the annual conference and has benefits beyond participating in the three-day conference in May
    • This year's annual conference is scheduled for May 6-8, 2020.
    • The conference will be held at Mt Hood Oregon Resort in Welches, Oregon.
  • The earlier you pay your sponsorship balance, the greater your benefits
  • Only fully paid sponsors receive ACPE sponsorship benefits.
    • Paying the non-refundable deposit only holds a space for your company and does not initiate benefits.
  • Conference year rates and benefits are reviewed annually by the Board.
  • Sponsorships do not include ACPE membership or any ACPE membership benefits.
Sponsor Levels
  • Gold Sponsorship: $4,000.00
  • Platinum Sponsorship: $8,000.00
  • Diamond Sponsorship: $15,000.00
Sponsorship Considerations
  • We do not allow companies to share sponsorships. 
  • We acknowledge only one company and bill only one company.
    • Companies using their addition paid registrations accepts responsibility for payment if not paid by the attendee.
    • ACPE will not "split" any invoices for sponsorship.

Terms and Conditions: Stated Benefits
  • Sponsor Showcases: Meet and Greet with our Members
    • Gold Sponsors are scheduled for Wednesday night, 5:15 - 7:45 PM in the Cascades Ballroom
    • Platinum and Diamond are scheduled for two nights, Wednesday and Thursday nights, 8:00 - 10:00 PM in the Trails and Mallards meeting rooms.
  • Free Three-day Conference Registrations
    • Gold receives two free registrations
    • Platinum receives four free registrations
    • Diamond receives six registrations
  • Reduced Three-day Corporate Conference Registration Rates, $500 per registration (Strictly Limited)
    • Gold receives one additional registration
    • Platinum receives two additional registrations
    • Diamond receives four additional registrations
    • The normal three-day corporate rate is $1,500
    • No one-day reduced rate option
  • Diamond Sponsors receive two suites or condos with a total of four rooms that can sleep six within walking distance of the conference for three nights, Tuesday, Wednesday and Thursday nights of the conference.
  • Prize Giveaways
    • ACPE will take your prize donations and provided added exposure to our membership during our prize give away at the end of the conference
    • Prizes donated must have a value of more than $50
    • Read the details and submit your prize donation here: https://goo.gl/forms/doLkL58btA9PwxRo1
  • Sponsor Partners Sessions/Presentations
    • These are the only option available for sponsors present/speak at our conference.
    • There will be 10 session slots available. 
      •  It's up to the Board to decide exactly how many and they base their decisions on quality and relevance to our membership.
    • Submitted proposals are reviewed and selected by the Board
    • A link will be sent out to the contacts on file on December 1 to begin submissions.
      • A rubric will be included in the notice to submit a proposal.
      • Only proposals that identify an ACPEnw district staff as a presenter will be considered
      • Submissions close on March 1.
      • Selected sessions will be announced no later than April 15.
  • Advanced Publicity, Website Publication, and Attendee Contact Information
    • A minimum of six pre-conference messages will go out to our membership between January 1 and May 1 that link to all of our sponsors and their sponsorship pages on the conference website
    • From January 1 to December 1, ACPE will maintain a Sponsorship link on their website to all sponsors and their sponsorship webpage.
Differences Between the Sponsorship Levels

Gold Sponsorship: Cost $4,000.00
  • Participation in one 2-hour Sponsor Showcase on the Wednesday night of the conference. This dinner event encourages attendance from our membership. Beverages including beer, wine and soft drinks are provided. 
  • ACPE provides approximately the square footage of an 8' x 8' space, wireless Internet, power, carpet and one 6' table. Chairs do not work in this setting and will not be provided.
  • Two free 3-day conference registrations for your staff that includes meals and beverages during the conference.
  • One additional conference registration for $500, a 66% discount.
  • Gold Sponsors can submit a proposal for a Sponsor Partners Conference Presentation.
    • Submission form opens on December 1 and closes on March 1.
    • Notification of successful proposals will be sent before April 15.
  • A company web presence on ACPE websites for the conference year starting January 1 and ending November 30. This includes;
    • one company logo displayed on ACPE's websites,
    • links to downloadable marketing information and 
    • specific contact information.
  • Your company's logo will remain on ACPE's websites from the time you are fully paid until October 31 of the conference year sponsoring.
  • Sponsors are included in six or more ACPE communications to its members starting in January and through the conference in May.
  • The attendee list will be provided one week before the conference as well as one week after the conference.
  • No housing is provided and your company must find lodging outside of the resort's property. The resort is fully booked for our members.
Platinum Sponsorship: Cost $8,000.00
  • Participation in two 2-hour Sponsor Showcases on Wednesday and Thursday nights of the conference. ACPE will provide desserts, finger foods, and beverages in your sponsor area. There will be a variety of themed based activities and entertainment in the Platinum area. These activities, events, and entertainment encourage attendance from our membership. 
  • ACPE provides approximately the square footage of a 9' x 9' space, wireless Internet, power, one 6' table, carpet and up to two chairs on request. Chairs do not work in this setting and not recommended.
    • Chairs do not work in this setting and will not be provided.
  • Four free 3-day conference registrations for your staff that includes meals and beverages during the conference.
  • Two additional conference registration for $500, a 66% discount.
  • Platinum Sponsors can submit a proposal for a Sponsor Partners Conference Presentation. 
    • Submission form opens on December 1 and closes on March 1.
    • Notification of successful proposals will be sent before April 15.
  • A company web presence on ACPE websites for the conference year starting January 1 and ending November 30. This includes;
    • one company logo displayed on ACPE's websites,
    • links to downloadable marketing information and 
    • specific contact information.
  • Your company's logo will remain on ACPE's websites from the time you are fully paid until October 31 of the conference year sponsoring.
  • Sponsors are included in six or more ACPE communications to its members starting in January and through the conference in May.
  • The attendee list will be provided one week before the conference as well as one week after the conference.
  • No housing is provided and your company must find lodging outside of the resort's property. The resort is fully booked for our members.
Diamond Sponsorship: Cost $15,000.00
  • Participation in two 2-hour Sponsor Showcases on Wednesday and Thursday nights of the conference. ACPE will provide desserts, finger foods, and beverages in your sponsor area. There will be a theme-based activity in your area. These activities, events, and entertainment encourage attendance from our membership.
  • ACPE provides approximately the square footage of a 15' x 15' space, wireless Internet, power, two 8' tables and seating for eight.
  • Six free 3-day conference registrations for your staff that includes meals and beverages during the conference.
  • Four additional conference registrations for $500 each, a 66% discount.
  • Diamond Sponsors can submit a proposal for a Sponsor Partners Conference Presentation.
    • Submission form opens on December 1 and closes on March 1.
    • Notification of successful proposals will be sent before April 15.
  • A company web presence on ACPE websites for the conference year starting January 1 and ending November 30. This includes;
    • one company logo displayed on ACPE's websites,
    • links to downloadable marketing information and 
    • specific contact information.
  • Your company's logo will remain on ACPE's websites from the time you are fully paid until October 31 of the conference year sponsoring.
  • Sponsors are included in six or more ACPE communications to its members starting in January and through the conference in May.
  • The attendee list will be provided one week before the conference as well as one week after the conference.
  • ACPE provides Tuesday Wednesday and Thursday night lodging in two separate suites/condos on the Resort's property large enough to comfortably sleep four.
    • These suites or condos are approved to be used as a hospitality suite for gatherings outside of scheduled conference activities, events and/or sessions.

Benefits Details

Sponsor Showcase
  • Gold Sponsors receive an 8'x8' space in the Cascades Ballrooms for two hours for Wednesday night only, where dinner is served with beer and wine.
  • Platinum Sponsors receive a 9'x9' space in the Trails meeting room area, along with entertainment, activities, and bars, for two hours for both Wednesday and Thursday nights.
  • Diamond Sponsors receive a 15'x15' space in the Mallards area, along with entertainment, activities, and bars, for two hours for Wednesday and Thursday nights.
  • Includes high-speed wireless Internet and power are included. Wired Internet is included if requested.
  • Tables, chairs, and carpet are included.
    • Gold Sponsors receive one 6' table. (Gold do not receive any chairs. It's a stand-up event.)
    • Platinum Sponsors receive up to two 6' tables and can request seating for two.
    • Diamond Sponsors receive two 8' tables and can request seating for four.
  • ACPE will provide activities, gamification, and entertainment specifically designed to encourage attendees to visit with our sponsors at the showcase.
  • Your showcase location is provided on maps distributed to our attendees via our online conference tools, mobile app, and website.
Free Conference Registrations
  • Sponsors receive a limited number of free three-day passes allowing full access to all events, activities, and sessions as well as all meals and drinks. 
  • The best value and benefits is to network throughout the conference by attending all of our activities, events, and sessions.
  • Sponsors who take full advantage of these registrations have a greater return on their investment than those who come just for the "trade show" portion.
  • ACPE encourages vendors to engage fully and become equal partners in the conversation about technology, education and improving the quality of services our members provide their school districts.
    • Gold Sponsors receive two free passes and may purchase one additional pass for $500, a 66% discount. Gold Sponsors are limited to a total of three staff attending the conference.
    • Platinum Sponsors receive four free passes and may purchase two additional passes for $500 each. Platinum Sponsors are limited to a total of six staff attending the conference.
    • Diamond Sponsors receive six free passes and may purchase four additional passes for $500 each. Diamond Sponsors are limited to a total of 10 staff attending the conference.
    • Limits are strictly enforced to preserve the intimate nature of our conference.
Prize Giveaways
  • Sponsors can donate prizes to be given away at our popular Ice Cream Social, which ends the conference. 
  • Sponsors donating prizes for the Ice Cream Social will get a special mention at the Ice Cream Social. 
  • When possible, we will provide the name and contact information of the prize winner.

Sponsor Partners Conference Sessions/Presentations - We are currently accepting proposals here https://goo.gl/forms/Wj4mifZ8KD3tAgW42

  • There are at least 10 session sessions at our conference for ACPE sponsors with specific services and/or solutions.
  • Submissions form opens on December 1 and is expected to close on March 1.
  • All sponsors signed up and have paid will receive an email notification that submissions are open..
  • These sessions are scheduled on the Wednesday of the conference, May 6, 2020, between 1:30 and 5 p.m. 
  • All sessions will be one hour in length. 
  • Notification of successful proposals will be sent before April 15.
    • Those not accepted will also be notified by April 15
  • Proposals will be judged based on the following criteria. 
    • The sponsor has fully paid its sponsorship invoice. if not, the proposal is not considered.
    • Sponsorship level 
    • Innovative idea or product               
    • Relevance to current K-12 needs               
  • The seminar must include a district partner who is/will be registered to attended and verifies they are part of the presentation.
    • This is the most valued consideration of the Board  
  • Only sponsors who have fully paid their sponsorship fees will be considered
  • Sponsors can make multiple submissions, but it is likely that only one session will be awarded per sponsorship.
  • The ACPE Board begins the review of submitted proposals after January 2. 
  • The submission process concludes on March 1. 
  • It is very competitive and a well thought through the proposal is essential. 
    • We have over 40 sponsors submitting proposals each year.
  • Pre-conference session selection is at the sole discretion of the ACPE Board and all decisions are final.