Location: MT Hood Oregon Resort, Welches, OR
Dates: May 6-8, 2020

May - November
  • All ACPE sponsor contacts are notified by May 21 when sponsorship sign up will begin in June. We target June 1.
  • Sponsorship rates are set by the Board by May 1. Unless notified by May 1, sponsorship rates will remain the same as the previous year.
  • On the date set for sponsorship sign up in June, a second message is sent to all sponsorship contacts on file with the link to sign up for the next annual conference.
  • Sponsors of last year's conference can secure sponsorship at last year's rates by paying their deposit before October 31.
  • Sponsorship rates are set each year on November 1.
  • Based on our past history, sponsorships will sell out before June 15.
  • A waiting list is set up after sponsorships sell out in June.
  • ACPE will invoice all sponsors by June 15. 
  • Sponsorships require a $2,000 deposit is paid by August 31 to secure the sponsorship.
  • A last reminder to pay or give up your spot reminder is sent on September 1
  • On September 15 if the deposit had not been received, those sponsorships are released to vendors on the waiting list
  • Sponsors on the waiting list are all notified of any sponsorship openings between September 15 and September 30.
  • Sponsorships are allocated on a first to sign up will be first offered any opening.
  • Those on the waiting list confirmed as a sponsor will be invoiced and have until October 31 to pay a $2,000 deposit to secure the sponsorship.
  • No activities or communications are planned in November.
December - January
  • Annual Sponsor benefits begin on December 1.
  • All ACPE business email regarding the annual conference to members includes recognition of all sponsors via a link to the sponsor web page.
  • Sponsors' logos and links are displayed on the conference website as soon as it is activated in late December or early January
  • The first sponsor communication for the annual conference is sent on December 1. Included in that communication will be;
    • instructions on submitting a proposal to sponsor partners pre-conference sessions
      • The deadline for submissions is April 1.
      • The Board reviews the proposals and announces those selected by April 15. 
      • The process is very competitive and we only offer 10-15 presentations depending on our schedule. 
      • The higher your sponsorship level, the greater the weight, in points, you will have in the rubric. 
      • School district participation is required.
    • how to update the sponsor information on the sponsor webpage.
    • when to register staff
    • how to secure lodging
  • Sponsors receive one or two or more updates in January regarding the conference and any urgent matters to attend to.
February - April
  • Conference registration opens for school district participants only the first working day in February.
  • Booth placement will be completed in late February or early April depending on when the Board meets to discuss them.
  • Sponsors register staff the first working day in April.
  • The sponsor partners' pre-conference session proposal application closes April 1. 
  • The ACPE Board reviews the proposals and announces the sponsor pre-conference sessions on or before April 15. Sponsors who are selected will be emailed with the details, times and meeting rooms.
  • Materials can be shipped to the venue in late April. Materials must arrive after April 21 or they may be sent back.
  • Sponsors receive three or more updates during this period
May
  • Sponsors personnel attending the conference using the free registrations offered as a part of your sponsorship must be registered by May 1. 
  • Those registering after May 1 are charged $500. 
  • Sponsor staff not registered will not receive a badge and cannot attend the event. There is no onsite registration
  • Badges are required to participate in all activities including Wednesday morning networking and booth set up.
  • Sponsors can begin booth set-up between 3 and 5 p.m. on Wednesday.