Location: The Resort at the Mountain, Welches, OR
Dates: May 2-5, 2017
May - October
- All ACPE sponsor contacts are notified by the end of May with a link to sign up for the next annual conference.
- Sponsors of last year's conference can secure sponsorship at last year's rates by paying their deposit before October 31.
- Sponsorship rates are set each year on November 1.
- Based on our past history, we will sell out of sponsorship before the end of October
November - December - The Board begins contacting other potential sponsors to offer any remaining spaces.
- Sponsor benefits begin, starting with recognition of sponsors in all e-mails to ACPE members regarding the upcoming conference.
- Sponsors' logos and links are displayed on the conference website as soon as it is activated in mid-January.
- Diamond Sponsors' logos are displayed on the homepage of the conference website.
- After January 15, sponsors' logos and links are displayed on the conference website; Diamond Sponsors' logos are displayed on the homepage of both websites.
December - January - Instructions on submitting a proposal to sponsor pre-conference sessions are emailed to sponsors by December 1.
- The deadline for submissions is March 1.
- The Board reviews the proposals and announces those selected by April 15.
- The process is very competitive and we only offer 10-15 presentations depending on our schedule.
- The higher your sponsorship level, the greater the weight, in points, you will have in the rubric.
- School district participation, although not required, is weighted heaviest in the rubric.
- A proposal without a school district involved in the presentation is unlikely to be selected.
- Sponsors receive two or more updates
February - March
- Conference registration opens for school district participants and corporate attendees.
- We expect all of these registrations to sell out by March 1.
- Sponsors register sometime after March 15 and April 1.
- The pre-conference session sponsor application closes March 1.
- Sponsors receive two or more updates
April
- The ACPE Board reviews the proposals and announces the sponsor pre-conference sessions on or before April 15. Sponsors who are selected will be emailed with the details, times and meeting rooms.
- Sponsors personnel attending the conference using the free registrations offered as a part of your sponsorship must be registered before May 1.
- Those registering after May 1 are charged $500. Without registration, your staff members will not receive a badge and cannot attend the event, so this is very important!
- Materials can be shipped to The Resort at the Mountain as long as the materials arrive after April 21.
- The Booth map is not completed by the Board until they meet in April.
- Once this map is finalized, sponsors will be notified and asked to make 5 selections.
- The placement is based on two factors.
- The date the sponsor signed up and,
- The sponsor has paid in full
- Sponsors receive two or more updates
May 2 - Early-bird badge pickup in the hotel lobby from 4 to 7 p.m. If your staff has not completed registration, this may be their last chance to do so before it gets too busy.
May 3
- Sponsor badges are provided at the sponsor desk in the hotel lobby starting at 8 a.m. If your staff has not completed registration, they may have to wait until we process members and sponsors who have registered.
- Sponsors can begin space set-up between 2 and 5 p.m. on May 3. Directions will be given when you check in at registration
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